At some point during the life cycle of owning your business, you may find that you no longer have use for the trade name (assumed name, DBA, or ‘doing business as’) that you registered with the New York Department of State (NYDOS), Division of Corporations. It may be that you are quitting the business or selling it, or that you decide to operate under a different name. Either way, you are going to need to get rid of the current trade name. This is known as ‘discontinuing an assumed name’ – the term that the NYDOS uses for a DBA. Another term for this process is ‘dissolving a DBA.’
Dissolving your DBA can be a very quick and easy process. In order to file the dissolution paperwork, you will need:
- The “Fillable Certificate of Dissolution Form” from the NYSDOS. The appropriate form can be found at: http://www.dos.ny.gov/forms/corporations/1625-f-l.pdf ;
- $25 Filing Fee paid by check made payable to the New York State Department of State (or if you are faxing the form, the fee will be submitted via credit card on the Credit Card Authorization Form found at: http://www.dos.ny.gov/forms/corporations/1515-f-l.pdf ); and
- Information on the date of filing of both the initial corporation as well as the DBA (Certificate of Assumed Name).
If you are dissolving the DBA for a business transaction and require a filing receipt of the dissolution, I recommend that you elect to pay the additional expedited fee of $25.00 as the NYSDOS is usually backed up 3-6 weeks in its processing of un-expedited filings.
Fill out the Certificate of Dissolution Form and provide a check for the filing fee and mail to: New York Department of State, Division of Corporations, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231.
If you are faxing your dissolution, you will also need to complete the Credit Card Authorization Form and submit both via fax to the NYSDOS at (518)474-1418.
You must make sure to keep the information in the form consistent with NYDOS records, as the NYSDOS will reject the Certificate if you make any errors. You can check the online business entity search to ascertain some of the details of the official record of the Corporation at http://www.dos.ny.gov/corps/bus_entity_search.html .
Here is an example of the completed Certificate of Discontinuance of Assumed Name and Credit Card Authorization forms as a reference.